Company project · Recruitment & verification portal

iRecruite hiring, verified

An organisation’s recruitment portal: HR files the candidate, the request climbs the approval hierarchy level by level, security checks the person against its watching and banned lists and the police, the panel interviews, and everyone can see where a request is and how many days it has left.

Explore the screens

Walk a request

UX · UIMy role
6Approval levels
13Screens

The watching list: people security keeps an eye on, with their passport, mobile and ID

Adding an employee: attachments, comments and the personal details by hiring type

iRecruite · Inbox requests

Inbox requests: candidate cards with days left on the SLA and their status

Overview

From a file on a desk to a request you can follow

The shift

A candidate’s file carried from desk to desk for signatures

One request, routed up the approval hierarchy level by level
Background checks by phone and email, agency by agency

Watching and banned lists checked in place; the police emailed from the request
Nobody knew which desk a request was waiting on

Every request shows its level, its trail and the days left on its SLA
A returned file started again from the bottom

Returned one level with the reason, re-opened with a note, reminders on record

My role

01UXOne portal for HR, every approver, security and the interview panel
02UI design13 screens, in Arabic and English
03Design system3D status tiles, SLA chips, candidate cards and alert forms

In numbers

6Approval levels

13Screens

4Hiring types, each with its own form

One look at the inbox

Approved15
Inbox12
Outbox12
Returned07
Rejected08

Who does what

RecruitAdd an employeeHiring typeAttachmentsApplicant’s commentsSave or submit
ApproveInbox by levelApprove, return, rejectRemindersRe-openInterview panel
VerifyWatching listBanned listEmail to policeOther security entitiesPrevious records
TrackSLA days leftStatus trailRelated requestsExcel exportAdvanced search

Tools & methods

The core

Walk a request up the chain

Six levels between a candidate and a work permit. Each one approves, sends the request back a level with a reason, or nudges the next with a reminder; security checks the person against its lists and the police, and the panel interviews. The SLA counts down the whole way. It runs on its own; pick a level or a request and it’s yours.

12In the chain
15Approved this month
7Returned
9 daysAverage to approve

The request

E230504745

Kalimullah Amin AsgharBus driver · Drivers affairs

NewWith visaResidentCitizen

Nationality: Pakistan
Passport: AY183297

12Days left

Inbox

Pick one

Approval chain

Pick a level to jump there

Verification

Security

Trail

Every step, dated

13 key screens · 3 parts

Sign in
One door for HR, every approver and security.
Home: where everything stands
Six tiles say it at a glance: approved, outbox, inbox, rejected, saved and returned.
File a candidate
Personal details by hiring type, the attachments and the applicant’s comments on one screen.
The inbox, with its SLA
Every request a card: who, what for, and how many days it has left, or how many it’s over.
The request, read only
The candidate, their documents and their history: ex-staff, ex-contractor, previous applications.
The trail
Every move the request made, dated, with the comment that came with it.
Nudge the next desk
Send a reminder with a message; every reminder is counted and kept.
Re-open a request
A closed request comes back, with the reason why.
The watching list
The people security keeps an eye on, with passport, mobile and ID, until a date.
Add a person
Watching till a date, or banned; with passport, mobile and ID to match against.
Update an alert
Change the details, or remove the person from the list.
Who they are
The person on the list, with their photo and IDs.
Ask the police
A record check, emailed from the request itself.